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Features and Specifications |
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Overview [Back to
Top] |
| TagIt Store Manager is an affordable software
program with many features useful for
managing a consignment or resale store. |
| TagIt Store Manager is an extension of TagIt Manager
(TIM), a software application originally created to help
manage seasonal consignment sales. Although many
features of TIM already were useful, additional features
were added for the unique requirements of the day-to-day
needs of a store setting. These additional
features become available when activated and TIM is set
to Store mode. Store mode requires an annual fee for
extending the license. |
| The following specifications sometimes refer to TIM
and sometimes to TagIt Store Manager. |
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Store
Information [Back to
Top] |
| In contrast to a seasonal consignment sale for which
TIM was originally designed, a store
operates daily. TagIt Store Manager asks you to
think in terms of a period of time such as a week or a
month. Each time period serves as a "sale" and
provides a reporting period and opportunity to settle up
with consignors. |
| As each sale period is closed, information about
continuing consignors and unsold items are copied to the
next sale period. |
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People
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Any person involved with the store--whether consignor, customer, volunteer, or
other—is entered once in TIM. |
| Personal information includes name, business,
address, phone, email or website. Any change in
information only needs to be updated at one place. |
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TIM checks for a duplicate name
when adding a new name. It checks for existing names
with the same last name, email, address, or phone number
as the new name. |
| Find any existing name with a few keystrokes. |
| Search or sort by name, business, address, city,
phone, or email. This makes it possible, e.g., to find
an existing name if you only have the email address. |
| Any person can be linked as a consignor.
Over time a sales history builds up for each consignor. |
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Link any person to one or more
codes that can be used to select and identify a
sub-group of people such as customers or consignors. (See
Codes below.) |
| Notes can be entered for each person. (See
Notes
below.) |
| Mailing labels or various reports can be produced
for all or for sub-groups of people. |
| Names can be imported from some other sources such
as dbf or csv files. E.g. a list of names in an Excel
spreadsheet can be saved in either format and imported
into TIM. |
| Imported names can be immediately coded as they are
imported. |
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Consignors
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A consignor is given a consignor ID.
The store can reserve some consignor ID's for itself for
items that are bought and sold by the store itself. |
| Any person in the central name database can be
linked to as a consignor. |
| Various options are available for choosing or
assigning a consignor ID including the next available ID in
numerical order or a requested ID. |
| While a number is recommended for a consignor ID,
TIM accepts up to 10 alpha or numeric characters. (Data
entry at checkout is much easier with numeric ID’s.) |
| The consignment fee and retained sale percentage are
stored with each consignor. The same fee and
percentage can be initially given to each consignor but
changed for specific consignors. |
| If desired, consignors can purchase TagIt to create
tags for their consignment items. A discount code
is available to the store for a 20% discount for the
consignors and the store earns $5 commission. Otherwise
TIM can be used by the store to create the tags. |
| A variety of reports are available by consignor
including an inventory of items and sale results.
(Consignors who use TagIt can be sent
an electronic sale report to update their own data after
a sale period.) |
| A variety of reports are available listing
consignors in name or consignor ID order. |
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Emails
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Emails can be sent from TIM with a
MAPI-compliant email program such as Outlook, Outlook
Express, Windows Mail or the free Thunderbird
(recommended). |
| Emails can be sent to an individual or to a group of
people using various selection techniques subject to the
limits of your email software and Internet provider. |
| Email templates are available that can be selected
and used or created by the user. An email template
includes the possibility of merging individual
information into each email. E.g. send an email
confirmation for a new consignor that lists the name,
address, and phone number for confirmation, or send an
email stating the number and dollar values of items sold
during the sale period. |
| A note can be created from the content of most
emails as a record of contact. |
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Codes
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Can be used to assign individual
names to various sub-groups. |
| Are user defined and can be linked to any name. |
| Can be up to four levels deep. E.g. if “Consignor”
is a first level code, “Consignor:2007Mar” and
“Consignor:2007Aug” are second level codes indicating
the sale in which the person was a consignor. |
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Attach codes to names or consignors
individually or as part of a batch process. |
| Select names or consignors using any code. |
| Search and replace codes as well as other features
for maintaining codes. |
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| Notes
[Back to Top] |
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Can
be created and stored with any name. |
| Can be created individually or for a group based on
various selection techniques. |
| Can be based on emails that have been created and
sent. |
| Can be sorted by date, name, or sale period for viewing or
printing in reports. |
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| Sale
Items [Back
to Top] |
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Sale
items can be entered and stored for each consignor or
imported from TagIt users. |
| Data entry is extremely efficient in TIM. Key information is “memorized” so that
duplicate information can be entered quickly. E.g. a
couple of keystrokes will pull up a matching brand or
description, saving much time. Efficient item entry alone makes the program
worthwhile. |
| Identical items can be copied multiple times. |
| Tags can be printed with most any printer on card
stock paper. (See Tags below.) |
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Inventory
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| Inventory refers to the items on record
in TIM for a particular consignor. |
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In addition to entering items directly in TIM, TagIt users can export their
inventory and send it to the store for
import into TIM. This inventory includes any
detailed information entered by the consignors
such as item number, brand, description, size,
price, gender/category, and discount or donation
information. It is possible for TIM to print
tags using this information if a consignor is
not able to print their own tags. TIM can also
return sale results electronically to TagIt
owners who submit their inventory in this way. |
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An inventory report can be printed
for any consignor. |
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| Tags
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Generally the store will print tags
using TIM but consignors with TagIt could also print
their own tags. |
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A variety of options are available
for tag sizes and layouts for printing on 8 ½ x 11
cardstock. Other options exist for printing on mailing
labels. Custom tags can be designed with TagIt
software developers at no additional cost. |
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Generally a layout is prepared by TagIt
software developers for each store that includes the
layout of information on each tag and the layout of tags
on a page. |
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Information about sale items can be
printed at various positions on a tag. |
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Consignor ID, item number, price,
brand, description and size are usually included along
with any applicable discount or donation options. Additional information could
include gender/category. |
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Most stores will include a barcode containing the
consignor ID, the item number, . Barcodes are best printed on landscape
tags, perhaps 8 to a page. |
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Consignor Check In
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Option to record information as
consignors check in for a sale. |
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Record the number of items brought
and whether any items were removed for any reason. |
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Option to indicate that an
agreement has been signed. |
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Option to record whether stamped,
self-addressed envelope has been provided, if
applicable. |
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Indicate that check in process has
been complete for easy status report. |
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Customer Check Out
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Flexible options to check out
customers at point of sale. |
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Scan barcodes (scanner not
included) or enter item
information manually. |
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All information is entered
automatically if a barcode is scanned. |
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Barcodes are not required and
manual data entry is quick using a numeric keypad if the
consignor ID is a number. Entering the consignor
ID and item
number brings up the price for rapid
confirmation. |
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Up to two tax rates can be
configured and calculated automatically. |
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Discounts can be calculated quickly
on eligible items. |
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Track payments by cash, check, or
credit cards. Multiple payment types are allowed for
each customer. |
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If the customer desires a receipt,
a simple or more detailed receipt can be printed. No
special receipt printers are required—a basic home
printer will suffice. |
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Sales are recorded by customer and
date- and time-stamped. A report analyzes the number of
customers and sales by the hour. |
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Customer information such as name
and address can be entered or omitted. If customer
information is added, it can be imported into names
later. |
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Prepare a listing of checks for
deposit. |
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| Consignor
Settlement
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Sorting sold tags by consignor is not
required if TIM is used for checkout since all the
information is already available--whether or not
barcodes are used. |
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If TIM is not used during checkout,
information from tags can be entered after the sale
instead of sorting the tags by consignor. |
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Consignor information includes the
sale fee and retained percentage. |
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Adjustments can be entered for any
consignor for miscellaneous items, e.g. charge for
missing stamped, self-addressed envelope, corrections
for overlooked items, etc. |
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A settlement report can be printed
showing the amount due each consignor. |
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Checks can be printed. Payment
information for bank, check number, and amount can be
entered for each consignor. |
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| Reports
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Numerous reports are available for
names, consignors, sale results and analysis, notes,
codes, email templates, and much more. |
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| Help
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TIM includes an extensive,
context-sensitive help system available from within the
program by pressing F1 at any time. |
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The original installation includes
sample data and sample tags so the store owner can learn
and become familiar with the program before the sale. |
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Videos are available to demonstrate
key features. |
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Contact
info@tagityourself.com with additional questions. |
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Other Equipment Needed
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Computers (Windows XP or higher is
recommended). Generally only one computer is needed.
If more than one computer is needed, TIM is loaded onto each computer
and sale information is merged back to the primary
computer periodically. Computers do not need to be
networked. |
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USB flash drive. If you use more than one
computer, you need a way to transfer information from
one computer to another to merge sale data. |
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Numeric keypad. It is important to
have a plug in numeric keypad to speed data entry if
using a laptop computer. |
| Barcode scanners. One scanner is needed for each
computer if using barcodes on tags. |
| Printers. A printer should be available for each
computer for printing out receipts. |
| USB Hub. Depending on your computers, you may
need additional USB ports to plug everything in. A
hub is a cheap way to go. |
| See additional
descriptions. |
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Related Products |
| TagIt
[Back to Top] |
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Some stores may want to encourage power consignors to
purchase
TagIt and create their own tags. |
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TagIt can also track sale
results. |
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TagIt is marketed to the individual
consignor. Consignors are offered a 20% discount for
stores providing a discount code. Store
owners earn a commission for each sale of TagIt using the
discount code. |
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See
www.tagityourself.com for more details. |
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Contact
info@tagityourself.com for additional information and to
learn how you can try out the program. |
