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Features and Specifications |
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Download
Features and Specifications |
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Sale
Information [Back to
Top] |
| Sale information includes name of sale, dates of
sale, sale email and website, default fees and retained
sale percentage, arrangement of information on tags, and
layout of tags on a page for printing. This information
is called a sale profile. |
| Information furnished by the sale is used to create
a sale profile by the TagIt software developers. This
sale profile is available for download from the TagIt
website by the sale owners for import into TIM and by
consignors using TagIt or TagItLite for the specific
sale. |
| Multiple sale profiles can be maintained for
separate sales although TIM presupposes that only one
sale is operating at a time. |
| Historical information is kept for each sale. |
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People
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Any person involved in a
sale--whether consignor, customer, volunteer, vendor or
other—is entered once in TIM. |
| Personal information includes name, business,
address, phone, email or website. Any change in
information only needs to be updated at one place. |
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TIM checks for a duplicate name
when adding a new name. It checks for existing names
with the same last name, email, address, or phone number
as the new name. |
| Find any existing name with a few keystrokes. |
| Search or sort by name, business, address, city,
phone, or email. This makes it possible, e.g., to find
an existing name if you only have the email address. |
| Any person can be linked to a sale as a consignor.
Over time a sales history builds up for each consignor. |
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Link any person to one or more
codes that can be used to select and identify a
sub-group of people such as volunteers, customers, or
vendors. (See Codes below.) |
| Notes can be entered for each person. (See Notes
below.) |
| Select people by other criteria such as those with
an email address, those who have not scheduled a check
in time, consignors from the last sale, etc. |
| Mailing labels or various reports can be produced
for all or for sub-groups of people. |
| Create mailing labels for an “Occupant” if you have
an address but no name. |
| Names can be imported from some other sources such
as dbf or csv files. E.g. a list of names in an Excel
spreadsheet can be saved in either format and imported
into TIM. |
| Imported names can be immediately coded as they are
imported. |
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Consignors
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A consignor is a person assigned to
a specific sale and given a consignor ID. |
| Any person in the central name database can be
linked to a sale as a consignor. |
| Various options are available for choosing or
assigning a consignor ID including the ID used by the
person in the previous sale, the next available ID in
numerical order, or a requested ID. |
| While a number is recommended for a consignor ID,
TIM accepts up to 10 alpha or numeric characters. (Data
entry at checkout is much easier with numeric ID’s.) |
| The sale fee and retained sale percentage are stored
with each consignor. The same fee and percentage can be
initially given to each consignor but changed for
specific consignors according to sale rules. |
| A Check In procedure can be used to record the
number of items brought to the sale, items removed from
the sale, whether an envelope was provided, whether an
agreement was signed, etc. A note can be entered. |
| A variety of reports are available by consignor
including an inventory of items and sale results.
Consignors who use TagIt (but not TagItLite) can be sent
an electronic sale report to update their own data after
a sale. |
| A variety of reports are available listing
consignors in name or consignor ID order. |
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Emails
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Emails can be sent from TIM with a
MAPI-compliant email program such as Outlook, Outlook
Express, Windows Mail or the free Thunderbird. |
| Emails can be sent to an individual or to a group of
people using various selection techniques subject to the
limits of your email software and Internet provider. |
| Email templates are available that can be selected
and used or created by the user. An email template
includes the possibility of merging individual
information into each email. E.g. send an email
confirmation for a new consignor that lists the name,
address, and phone number for confirmation, or send an
email stating the number and dollar values of items sold
during the sale. |
| A note can be created from the content of most
emails as a record of contact. |
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Codes
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Can be used to assign individual
names to various sub-groups. |
| Are user defined and can be linked to any name. |
| Can be up to four levels deep. E.g. if “Consignor”
is a first level code, “Consignor:2007Mar” and
“Consignor:2007Aug” are second level codes indicating
the sale in which the person was a consignor. |
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Attach codes to names or consignors
individually or as part of a batch process. |
| Select names or consignors using any code. |
| Search and replace codes as well as other features
for maintaining codes. |
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| Notes
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Can
be created and stored with any name. |
| Can be created individually or for a group based on
various selection techniques. |
| Can be based on emails that have been created and
sent. |
| Can be sorted by date, name, or sale for viewing or
printing in reports. |
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| Sale
Items [Back
to Top] |
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Although it is not necessary, sale
items can be entered and stored for each consignor or
imported from TagIt or TagItLite users. |
| Data entry is extremely efficient in TIM, TagIt, or
TagItLite. Key information is “memorized” so that
duplicate information can be entered quickly. E.g. a
couple of keystrokes will pull up a matching brand or
description, saving much time. |
| Identical items can be copied multiple times. |
| Efficient item entry alone makes the program
worthwhile to any sale providing a tagging service. |
| Tags can be printed for each consignor that cannot
print their own. (See Tags below.) |
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Inventory
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| Inventory refers to the items on record
in TIM for a particular consignor. (It is not
necessary to enter inventory for each consignor prior to
a sale.) |
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Several ways to get inventory into
TIM in addition to direct entry of each item. (See Sale
Items above.) |
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TagIt or TagItLite users can export their
inventory and send it to the sale owner for
import into TIM. This inventory includes any
detailed information entered by the consignors
such as item number, brand, description, size,
price, gender/category, and discount or donation
information. It is possible for TIM to print
tags using this information if a consignor is
not able to print their own tags. TIM can also
return sale results electronically to TagIt
owners who submit their inventory in this way. |
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Another way is for the consignor to submit
the number of items by price. While no
description or detailed information is available
by item, TIM can use this information to print a
bar-coded label that the consignor could place
on a tag, even if handwritten. |
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If no inventory exists for a consignor in
TIM prior to the sale, an inventory is created
as items are sold. If the tags contain an item
number, TIM uses the item number and price from
the tag. If no item number is shown on a tag,
then TIM assigns an incrementing item number for
that consignor in creating the inventory. |
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An inventory report can be printed
for any consignor. |
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Scheduling
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Create time slots for scheduling
various activities. |
| Predefined schedule categories include Check In,
Pickup, and Volunteers. |
| Set the maximum number of people per time slot. |
| A warning is given if you try to schedule more than
one Check In or one Pickup time per consignor. |
| Other categories can be defined and scheduled,
e.g., create subcategories under Volunteers for specific
tasks. |
| Scheduling is easy to do by right clicking on a
consignor or name. Slots with the maximum number of
people already scheduled cannot be selected. |
| Individual or sale schedules are available for popup
viewing. View or print schedule in several formats. |
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Use email template to report
schedule to appropriate people. |
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| Tags
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Generally consignors prints tags
themselves using TagItLite (or TagIt). But tags can
also be printed from TIM. |
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Information about sale items can be
printed at various positions on a tag. |
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Consignor ID, item number, price,
brand, description and size are usually included along
with any applicable discount or donation options. |
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Additional information could
include gender/category. |
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A variety of symbols are available
to indicate an item can or cannot be discounted or
donated according to sale rules. (It is also possible
to select donated items and print on colored paper.
Only lighter colors should be used.) |
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A variety of options are available
for tag sizes and layouts for printing on 8 ½ x 11
cardstock. Other options exist for printing on mailing
labels. |
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Most options include the
possibility of printing a barcode containing the
consignor ID, the item number, and discount and donation
information. Barcodes are best printed on landscape
tags, perhaps 8 to a page. |
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Custom tags can be requested from
TagIt software developers. |
| These options can be set separately for each sale. |
| Generally a sale profile is prepared by TagIt
software developers for each sale that includes the
layout of information on each tag and the layout of tags
on a page. This sale profile is downloaded and imported
by consignors using TagItLite or TagIt. |
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Consignor Check In
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Option to record information as
consignors check in for a sale. |
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Record the number of items brought
and whether any items were removed for any reason. |
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Option to indicate that an
agreement has been signed. |
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Option to record whether stamped,
self-addressed envelope has been provided, if
applicable. |
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Indicate that check in process has
been complete for easy status report. |
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Customer Check Out
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Flexible options to check out
customers at point of sale. |
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Scan barcodes or enter item
information manually. |
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All information is entered
automatically if a barcode is scanned. |
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Barcodes are not required and
manual data entry is quick using a numeric keypad if the
consignor ID is a number. |
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If items are in inventory, entering the item
number brings up the price for rapid
confirmation. |
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If tags contain an item number but there is
no inventory, the price must also be added in
addition to the item number. |
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If there is no item number in inventory or
on a tag, TIM assigns an item number
automatically. The price must also be entered. |
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Up to two tax rates can be
configured and calculated automatically. |
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Discounts can be calculated quickly
on eligible items according to sale rules. |
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Track payments by cash, check, or
credit cards. Multiple payment types are allowed for
each customer. |
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If the customer desires a receipt,
a simple or more detailed receipt can be printed. No
special receipt printers are required—a basic home
printer will suffice. |
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Sales are recorded by customer and
date- and time-stamped. A report analyzes the number of
customers and sales by the hour. |
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Customer information such as name
and address can be entered or omitted. If customer
information is added, it can be imported into names
later. |
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Prepare a listing of checks for
deposit. |
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| Consignor
Settlement
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Sorting tags after the sale is not
required if TIM is used for checkout since all the
information is already available--whether or not
barcodes are used. |
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If TIM is not used during checkout,
information from tags can be entered after the sale
instead of sorting the tags by consignor. |
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An optional feature allows for a
second entry of sold items from tags that is compared to
the original sale results. This can be used as a double
check of tags after the sale if desired. |
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Consignor information includes the
sale fee and retained percentage. |
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Adjustments can be entered for any
consignor for miscellaneous items, e.g. charge for
missing stamped, self-addressed envelope, corrections
for overlooked items, etc. |
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A settlement report can be printed
showing the amount due each consignor. |
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Checks can be printed. Payment
information for bank, check number, and amount can be
entered for each consignor. |
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| Reports
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Numerous reports are available for
names, consignors, sale results and analysis, notes,
codes, email templates, and much more. |
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| Help
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TIM includes an extensive,
context-sensitive help system available from within the
program by pressing F1 at any time. |
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The original installation includes
sample data and sample tags so the sale owner can learn
and become familiar with the program before the sale. |
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Videos are available to demonstrate
key features. |
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Contact
info@tagityourself.com with additional questions. |
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Other Equipment Needed
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Computers (Windows XP or higher is
recommended). At least one is needed to serve as the
primary computer. If TIM is used for checkout, then the
sale needs as many computers as required to keep the
checkout line moving. TIM is loaded onto each computer
and sale information is merged back to the primary
computer after the sale. Computers do not need to be
networked. |
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USB flash drive. If you use more than one
computer, you need a way to transfer information from
one computer to another to merge sale data. |
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Numeric keypad. It is important to
have a plug in numeric keypad to speed data entry if
using a laptop computer. |
| Barcode scanners. One scanner is needed for each
computer if using barcodes on tags. |
| Printers. A printer should be available for each
computer for printing out receipts. |
| USB Hub. Depending on your computers, you may
need additional USB ports to plug everything in. A
hub is a cheap way to go. |
| See additional
descriptions. |
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Related Products |
| TagIt Manager interacts with two
other products described below. |
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TagItLite
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TagItLite is a restricted,
time-limited, and scaled-back version of TagIt that can
be purchased by a sale owner for free distribution to
participating consignors. |
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Available to consignors of
participating sales by downloading from the TagIt
website using a username and password distributed by the
sale owner. |
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A sale profile can also be
downloaded and imported into TagItLite. The same
username and password is required to activate TagItLite
for the sale. |
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A free barcode font is available if
applicable. |
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Consignor can rapidly enter
information for each sale item using many timesaving
features. |
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Sale inventory can be sent
electronically to the sale owner and imported into TIM.
This is optional. |
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See
http://www.tagityourself.com/lite/lite.htm for
additional information. |
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| TagIt
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TagIt is a full-featured product designed for the active
consignor who desires an easy and efficient method for
creating tags. It is particularly helpful to the
serious consignor who participates in multiple
consignment sales. |
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TagIt can do anything that
TagItLite can do plus much more including tracking sale
results and re-tagging items not sold in a previous
sale. |
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TagIt is marketed to the individual
consignor. Consignors are offered a 20% discount for
sales providing a link and discount code for TagIt on
the sale website or in other sale publicity. Sale
owners earn a commission for each sale using the
discount code. |
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See
www.tagityourself.com for more details. |
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Contact
info@tagityourself.com for additional information and to
learn how you can try out the program. |
